Index cards are the single most effective productivity tool that I use every day. The index card may not seem significant to you, or it has been replaced by a technology tool. However here are five simple ways the index card enhances my day:
1. Daily reminders. Early in the morning I review my key objectives for the day. I jot them down on an index card that I keep in front of me on my desk. If I have to leave my desk, I tuck it in in my pocket and take it with me. This habit is my foundation of being intentional with my actions every day.
2. Bookmarks. I use index cards as bookmarks. I can write notes, or page numbers on them. I do read electronic books, but I much prefer a paper copy. I also like to write notes directly in my books. Cards have an advantage because you can take your notes out of the book, and use them for other purposes. If I am reading a book of fiction, I find it helpful to keep character names listed on a card (my bookmark). I add the page number where the character was introduced so I can go back and remind myself of characters as the book progresses.
3. Tickler File. If you have used David Allen’s Getting Things Done productivity system, then you know about a tickler file system. If you haven’t I suggest you check out what a tickler file can do for you. I have created a robust system using index cards instead of file folders. I use an index card box, tabbed index cards for dividers, and a pack of index cards for my tickler reminders. This perpetual system becomes more effective year after year.
4. Portable notes. I carry index cards in my pocket. When I am travelling or in a meeting, I need to have a place to write down thoughts, ideas, and actions. I could use my phone for this purpose, but since I am over 50, I write faster than I type with my thumbs.
5. Daily reviews. The cards I use each day end up on my desk. This creates an easy way to review and capture future actions that may be needed. This becomes the basis for a daily reflection, and lessons learned process.
There is nothing high tech about index cards. In fact, index cards have been around since 1760. But they work. I don’t have to worry about a dead battery, or a weak WiFi signal. It becomes simple to write down the thought that I need to capture. It is my favorite productivity tool.
What about you? What is your favorite productivity tool?